Property ManagementMake Filing Easier Using Your Hard Drive
Imagine taking every piece of paper that comes to you and just throwing it
in one drawer of your filing cabinet. No folders for individual "topics"
you file, just a big pile of papers. The result? Every time you wanted to
refer to a particular document, you"d have to search through the whole pile
of papers to find it.
Ridiculous? Sure, but that"s the way many sales associates organize their
hard drive. Many of them, for example, save everything in the "My
Documents" folder just because that"s the folder that comes up for most of
us whenever we decide to save a document from our screen.
There"s a better way: organize your hard drive using folders.
Your hard drive is like a filing cabinet. Think of your C drive as "Drawer
C." You can put as many folders as you"d like to in Drawer C so that finding
things can be made much simpler. You might want to have a folder labeled
"Transactions" where you can save anything related to your current
transactions, one labeled "Photos" for all your photos, one labeled
"PhotoShare" for all your PhotoShare multimedia presentations, etc. But
don"t stop there.
Why not create a folder labeled "Side Saddle Road" under your photo folder
for all photos of your Side Saddle Road listing, or one labeled "Smith To
Jones" under your transaction folder?
To create a new folder on your C drive, bring up Windows Explorer (click on
"Start" on your task bar, then Programs, then find Windows Explorer at the
bottom of the list that pops up and click on it) and click on the C: icon.
It should turn blue. If so, click on File on the menu bar at the top of
the window, then click on New. Click on Folder, then type in the name of
the folder you want on your C drive, then hit your enter key. You now have
a new folder on your C drive. If you want a sub-folder under your Photos
folder after you"ve created it, click on the Photos folder icon, and when
it turns blue repeat the above process to create and name a sub-folder.
Use this process to add the folders and sub-folders you need and simplify
your search for things you save to your hard drive.